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Contract Administration Management

Contract administration is vital for infrastructure projects as it helps verify compliance with terms, reduce resource deviations, control risk, and meet client targets. Proper contract administration management begins before the bidding process for correct execution and should be ongoing throughout the life of the contract until the close of the same; this is an overview of the well-established logic and will encourage a range of good practices with the most efficient practices and contractual administration and should be considered depending on the nature of each contract and the ultimate Capital Project for clients.

Objective

Probitas’ core contribution is a comprehensive and structured approach to contract management that ensures all contractual responsibilities are met, risks are mitigated, and all stakeholders are satisfied.

Scope

This document provides a guide to the services provided and can be modified according to your company’s requests.
  • Bidding process
  • Contract administration during execution.
  • Contractor closing process.

Key Processes

  • Document review
  • Review of clear and objective terms of reference.
  • Ratification of evaluation criteria aligned with the project objectives.
  • Support in Proposal Management
  • Verification of the capacity of the proponents to comply with contractual obligations.
     
  • Support of the selection of the most appropriate proposal
  • Report with contract criteria based on the agreements established for award.
  • Support for the start of the Contract
  • Validation of the initial deliverables.
  • Review of the communication plan with the parties involved.
  • Monitoring according to the Client ́s needs and considerations in Probitas’ recommendations.
  • Monitoring compliance with contractual terms.
  • Monitoring of changes and modifications to contracts
  • Identification and mitigation of contractual risks, reporting, and recommendation of mitigation measures to avoid impacts on the contract.
  • Support in reaching these points with the contractors to avoid disputes and conflicts promptly.
  • Issuance of Report for Final Delivery.
  • Verify compliance of all deliverables with contractual requirements through support to the client area.
  • Reception of final approvals by the client and end client of the Project.
  • Review of Validation of final payments and release of guarantees.
  • Preparation of a final report summarizing contractual performance.<

Benefits of Contract Administration

Selection of Proposals that meet the objective, scope, and execution of the contract must be conducted broadly to ensure an adequate and objective evaluation of the proposals. The contractor that best aligns with the project’s technical, financial, and operational objectives must also be selected. Probitas has a team of associated consultants that provides the appropriate support and assistance to avoid deviations from the beginning.
Contract management support allows for identifying and addressing potential legal, financial, and operational risks from the earliest stages and establishing corrective measures and contingency plans in the contracts. Probitas issues a report with the measures to be taken that can be implemented with adequate notice so that the risks are controlled, and the project objectives are achieved.
Probitas’s main objectives are monitoring compliance with the agreed terms and supporting the agile management of contractual changes to avoid disputes, delays, and significant deviations from the project objectives.

 Facilitating the efficient use of available resources and ensuring that activities are developed within the established schedule, reducing costs and improving productivity, is the management focus of Probitas through its consulting partners who have performed professionally within the project environment both as clients and contractors, which allows a broad vision of management and administration between the parties.

Facilitating the efficient use of available resources and ensuring that activities are developed within the established schedule, reducing costs and improving productivity, is the management center of Probitas, through its consulting associates who have performed professionally within the project environment both as clients and contractors, which allows a broad vision of the management and administration between the parties..

Continuous Evaluation and Improvement

Standard Tendering Processes, detecting gaps and standardizing procedures that allow unification with the corresponding areas for the process to minimize or improve the quality of the secured proposals, guarantee their transparency and traceability, is the service that Probitas delivers through its specialists who endorse these works.

Strengthening Contractual Change Management, Review, and optimization of traceable and clear processes for the detection, evaluation, and approval of changes during the execution of the contract, minimizing the impact of adjustments in costs and deadlines, guaranteeing agile adaptation to unforeseen circumstances.

Conflict Resolution Training: Developing negotiation and dispute mediation skills to avoid potential conflicts and facilitate the quick and efficient resolution of problems, preventing escalations that may delay the Project or result in costs that are not budgeted for the Project. Applying social innovation to stay on top of the appropriate progress of projects and best practices in the market.

Lessons Learned Gathering lessons learned and feedback from relevant stakeholders helps improve the planning and execution of future projects, establish practices that work and meet objectives and detect and eliminate inefficiencies.

Contact us

And we will schedule a meeting

Phone

+569 8404 3036

Whatsapp

+569 8404 3036

Email

Business Contact:
Alejandra.Lauriani@Probitascons.cl
Technical Contact:
Patricia.Rubio@Probitascons.cl
Ayleen.Pool@Probitascons.cl

Location

Avda. Presidente Riesco 6007 - Oficina 32 - Las Condes

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